SMITHFIELD TOWN COUNCIL AGENDA

January 3, 2023 at 6:30 PM

220 North Church Street

A.CALL TO ORDER
B.PLEDGE OF ALLEGIANCE
C.INFORMATIONAL SECTION
1.Swearing-in of Re-Elected Town Council Members and Newly Elected Town Council Members
2.Policy for Electronic Participation in Meetings
3.Election of Mayor and Vice Mayor
4.Manager's Report
a.Monthly Reports
5.Committee Summary Reports
a.Public Safety Committee
b.Water and Sewer Committee - Cancelled
c.Finance Committee
d.Parks and Recreation Committee - Cancelled
e.Public Works Committee - Cancelled
f.Public Buildings and Welfare Committee
D.UPCOMING MEETINGS AND ACTIVITIES
NOTE: All of the above public meetings will be held at the Smithfield Center, unless otherwise noted.
E.Public Comments
a.Audit Presentation for FY 2021/2022 by Benjamin Packett of Robinson, Farmer, Cox Associates
b.Resolution of Appreciation - Ms. Beth Haywood
F.Council Comments
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. Reasonable efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend Town Council Meetings. ADA compliant hearing devices are available for use upon request. Please call (757) 356-9939 at least 24 hours prior to the meeting date so that proper arrangements may be made.

CONSENT AGENDA ITEMS
C1.IFB - Fuel Delivery Services Contract - Recommendation to Award
Finance Committee Chair, Mr. Randy Pack
C2.IFB - Town Hall Roof Replacement - Recommendation to Award
Finance Committee Chair, Mr. Randy Pack
C3.RFP - Vehicle Maintenance Services - Recommendation to Award
Finance Committee Chair, Mr. Randy Pack
C4.Motion to Extend the Personal Property Tax Deadline to January 31st, 2023
Finance Committee Chair, Mr. Randy Pack
C5.Invoices Over $20,000 Requiring Council Authorization
a.Lewis Construction of Virginia, Inc. - Pagan Point Phase II $ 24,537.50
Finance Committee Chair, Mr. Randy Pack
b.Land and Coates Inc - Mower for Public Works $ 23,666.00
Finance Committee Chair, Mr. Randy Pack
c.Kimley-Horn and Associates - Wilson Road Water Tank Rehabilitation $ 20,651.06
Finance Committee Chair, Mr. Randy Pack
ACTION SECTION
1.Abatement Plan to Secure Blighted Property at 202 West Street
Public Buildings and Welfare Committee Chair, Ms. Valerie Butler
2.Motion to Accept Nominating Committees Recommendation to fill the Expiring Terms on the Smithfield Planning Commission
Nominating Committee - Haywood/Smith
3.Motion to Accept Nominating Committee's Recommendation to fill the Expiring Terms on the Board of Historic and Architectural Review
Nominating Committee - Pack / Rountree
4.Motion to Accept Nominating Committee's Recommendation to Fill the Unexpired Term of Jeffrey Brooks on the Board of Zoning Appeals
Nominating Committee - Butler / Hall
5.Motion to Accept the Town Council Summary Minutes of December 6th, 2022
William H. Riddick, III, Town Attorney
6.New Business
7.Old Business
a.Request for Limited Access in Break off Route 10 Bypass
8.Closed Session
9.Adjournment